Undersecretaries Assistant Secretaries Bureau and Program Owners Regional Administrators Schools Division Superintendents People Simple and Secondary Universities Minds All The Others Alarmed

1. The office of Education (DepEd) issues the confined rules on the shift of students’ Faculty record, which confirms common activities and practices of the ask, and launch of learners’ Form 137 (long-lasting history) and kind 138 (state credit) in total open facilities across the country.

2. This insurance policy will make sure the smooth and productive seeking and publishing of students’ university record without inconveniencing the students and moms and dads.

3. All DepEd instructions and other associated issuances, rules, and arrangements, which you’ll find are irreconcilable with this insurance, happen to be hereby repealed, rescinded, or modified appropriately.



I. Reason

There are 2 standard college files that demonstrate the learner’s shape and scholastic and extra-curricular rankings: version 137, called the everlasting Record, which contains the learner’s page and historical academic report, and Form 138 or perhaps the review credit showing the academic performance of a learner in a given class season. DepEd Order No. 8, s. 2015, the class room examination approach, supplied the guidelines throughout the details being involved in types 137 and 138.

Type 138 is granted to score 1 to 10 students every end of the grading years while marks 11 to 12 will receive it every finish semester. Following the school seasons, version 138 happens to be a required file for a learner enroll to the next standard levels precisely as it in addition implies the learner’s promotional condition. Then again, university authorities request for the discharge of kind 137 of score 1 to 12 students just who send to a new class or cross over from simple to second.

In lack of defined standards, the procedure of asking for and issuing of official school records of students change per class. This approach shall set up the steps is used through university in managing the learner’s faculty papers once students join, transport schooling, and request relevant reports other people related purposes.

II. Range associated with the Plan

The purchase is designed to produce standard processes and protocols into the request additionally release of learners’ Form 137 (everlasting tape-record) plus Form 138 (Report Card) in most schools and Schools Division Offices (SDOs) nationwide.

III. Concept Of Phrases

  1. Type 137 (Permanent Record) – long-term college student record expressing the famous academic and co-curricular record belonging to the learner
  2. Kind 138 (state cards) – contract showing the scholastic performance of a student in a provided class season
  3. Receiving class – the college seeking for your long-lasting files of a transferring learner
  4. Originating University – the school delivering the lasting records of a moving student

IV. Strategy Statement

The section hereby ensures the conventional steps and standards in asking for and issuing of learner’s class records. This device follows the DepEd’s eyesight, mission and basic prices and signs up for the maxims of:

a. absolutely free, good quality fundamental degree;

b. Clearness and liability;

c. convenience and appropriate release of students’ university documents; and

d. Security and privacy of students’ files.

Information on Learner’s University Record

This rules outlines the normal methodologies inside exchange of students’ college documents. This strategy points the steps in asking for the long-lasting class data (kind 137) for a competent pass of files without inconveniencing mom and dad your learners.

So that the productive production and move of students’ college information, the following shall be observed:

a. The pass of files of students must certanly be made simple and quick without encumbering the learners and father and mother. But this absolutely will not undermine the privacy and security of class files.

b. obtaining classes shall protected all long-term information (version 137) of incoming learners vendor end of primary grading time. For transferred-in students during the faculty season, transfer of reports will be attached thirty days (30) from your first-day of school work.

c. Learners and/or their particular mom and dad or guardian are not permitted to hand-carry the long lasting lists (kind 137) with the obtaining university.

d. In the event of unavailability of version 137 due to situation beyond all of our controls, the review on deals (University type 5) can be utilized as alternative, you see during the colleges department Office (SDO).

elizabeth. The Learner Expertise program (LIS) shall be used as program in the need and launch of learner college lists; therefore the deal shall stringently end up being within acquiring and coming institutions best.

This methods must be observed to help the inquire and production system:

A. School-to-School Send of Kind 137

The bulk of operations on exchange of learner’s faculty tape generally arise during enrolment time period and following motion of courses. To enhance the smooth and fast transport of data, the flowchart below describes the process of inquire and discharge of students’ type 137between the receiving class and originating university;

Share this post